Free
$0
No credit card required
- 5 documents, one-time — not monthly
- Unlimited reviewers, who never need an account
- Email notifications and the full dashboard
- Up to 5 documents on one request, 10 MB each
Approval workflow software
Know who's approved.
Know who's holding things up.
Stop chasing approvals in email threads. ApprovalScribe turns messy document reviews into clear, trackable workflows for small teams, agencies, and virtual assistants.
Upload documents, add reviewers, choose your workflow, and let ApprovalScribe handle the routing, reminders, and status updates. No portals, no complex setup—just fast, structured approvals for contracts, proposals, POs, and more.
Why approvals are broken today
Most document approvals still happen in email and scattered files. That’s how delays, missed changes, and "who signed off on this?" moments creep into your work.
ApprovalScribe replaces ad-hoc approvals with a simple, shared workflow—built specifically for small offices, agencies, consultants, virtual assistants, and professional-services firms.
- BURIED
Threads get buried, and the document lives in whichever inbox saw it last.
- STUCK
Approvers forget to respond, leaving projects stuck for days.
- LOST
There’s no single place to see comments, decisions, and history.
How it works
Create an approval request
Upload one or more documents or link files in Google Drive, give your request a name, and add a short note so reviewers know what they’re looking at.
Add reviewers, choose the flow
Enter reviewer emails and choose how the approval runs: all at once, or in sequence—Reviewer A, then B, then C.
Reviewers open a clean page
Each reviewer gets a secure link: preview without downloading, comment, approve or reject in one click.
See every approval at a glance
Track what’s pending, in review, approved, or rejected—who opened their link, who needs a nudge, and the full decision history.
Built for agencies, virtual assistants, consultants, and small offices
Digital agencies & freelancers
Get clean sign-off on proposals, scopes, creative deliverables, and website copy—without forcing clients into project management tools or complex portals.
Consultants & prof. services
Route engagement letters, reports, and internal policies through partners and clients with clear audit trails and fewer back-and-forth emails.
Small offices & ops teams
Simplify approvals on purchase orders, inventory requests, HR forms, and internal documents while keeping everything in one trackable place.
Virtual assistants & VA agencies
Streamline client approvals on tasks, reports, drafts, inbox triage summaries, and SOP updates. Replace "just reply to this email to approve" with clear, trackable workflows that show what’s approved, what’s waiting, and where follow-ups are needed.
Key features
- F·01
Simple approval workflows
Create approval requests in under a minute. Configure parallel or sequential flows with just a few clicks.
- F·02
Email-based reviewer access
Approvers receive clear, branded emails with direct links. No passwords or accounts needed for clients and external stakeholders.
- F·03
Commenting and decision history
Centralized comments tied to each document. Time-stamped approvals and rejections for every reviewer.
- F·04
Link expiry and auto clean-up
Choose how long each review link stays open: 7, 14 or 30 days. Set automatic document deletion or retention rules to match your privacy and compliance needs.
- F·05
Dashboard and status tracking
See all active and completed approval requests in one place. Filter by status or due date to focus on what’s stuck.
- F·06
API and webhooksPaid plans
Create and send approval requests from your own systems, and receive a signed webhook when a reviewer decides. Wire it into the DMS, CRM or project system you already use.
Security and privacy
- Encrypted storage & secure links
- Optional auto-deletion once a request is closed
- An audit trail on every request
- You control retention and who sees history
Pricing
Solo — 1 month
$19 / 1 month
Prepaid for one month
- 50 documents each month
- Unlimited reviewers, who never need an account
- API and webhook access
- Up to 10 documents on one request, 25 MB each
Solo — 6 months
$95 / 6 months
Prepaid for six months
- 50 documents each month
- Unlimited reviewers, who never need an account
- API and webhook access
- Up to 10 documents on one request, 25 MB each
Solo — 12 months
Recommended$180 / 12 months
Prepaid for twelve months
- 50 documents each month
- Unlimited reviewers, who never need an account
- API and webhook access
- Up to 10 documents on one request, 25 MB each
Need more than your plan allows?
Packs top up your allowance and are used only once the plan allowance runs out. They never expire. 50 documents for $10, 200 documents for $30, 500 documents for $60.
Prices are in Australian dollars.
Frequently asked questions
No. Approvers receive a secure link by email and can review, comment, and approve or reject from that page without logging in.
Contracts, proposals, scopes of work, internal policies, purchase orders, HR forms, marketing assets, client reports, and SOP updates—any document where you need a clear approved or rejected decision and a short review trail.
Yes. You can have documents deleted once a request is closed, or set a retention window counted from upload — for the whole workspace or for one request. Both are off until you turn them on, and a daily clean-up applies them. The approval record is always kept. For a linked document, ApprovalScribe removes its link. The file stays in Google Drive.
Project tools focus on tasks; e-signature tools focus on legally binding signatures. ApprovalScribe focuses on lightweight, trackable approval workflows for documents—often before or alongside signing.